Custom Name Tags for Events: Everything You Need to Know

Graham Importance of name badges 27 February 2026

Why Events Need Custom Name Tags

Whether you are organising a corporate conference, trade show, networking event, or gala dinner, custom name tags are essential for creating a professional atmosphere and facilitating meaningful connections between attendees.

Types of Name Tags for Events

Printed Badge Inserts in Holders

The most popular option for large events. Print each attendee's name, company, and title on a card insert that slots into a reusable badge holder. These can be attached with a pin, clip, or lanyard. Cost-effective for events with 100+ attendees.

Domed Name Badges

For premium events, conferences, and VIP functions, domed name badges create a lasting impression. These can be personalised for each attendee and double as a keepsake or memento of the event.

Lanyard Badges

Lanyard-style name badges are popular for multi-day conferences where attendees need to wear their badge throughout the day. The lanyard keeps the badge visible and accessible without attaching to clothing.

What to Include on Event Name Tags

Attendee's first name (large, easy to read)
Surname
Company or organisation
Job title or role
Event name and/or logo
Date (optional)
QR code for digital check-in (optional)

Planning Your Event Name Tag Order

How Many to Order

Order 10-15% more badges than your confirmed attendee count to cover last-minute registrations, walk-ins, and replacements. It is always better to have too many than too few.

Lead Time

For events with 50 or fewer attendees, allow 3-5 working days. For larger events (50-500 attendees), allow 5-7 working days. For very large events (500+), contact us at least 2 weeks in advance.

Attendee Data

Provide attendee names in a spreadsheet with separate columns for first name, surname, company, and title. This makes production faster and reduces errors.

Order Event Name Tags for Your Next Event

Africa Name Tags has supplied name tags for hundreds of events across South Africa, from small networking breakfasts to major national conferences. We offer competitive pricing, fast turnaround, and free design assistance.